How to Get Approvals in One Click
Project approvals rarely stall because the final terms are not agreeable. More frequently, they are delayed because the approval process is inconvenient (or downright annoying). Contracts get buried in inboxes. Graphic designs get lost in Figma, Canva, and other places. Budgets and expenses get passed on for review then forgotten. Complicating matters are the approval tools themselves which often require logins, extra clicks, and context, demanding too much time and attention. People promise to “get to it later” but quickly forget.
SuperMail reduces friction and delays in the approval process by allowing stakeholders to approve contracts, drafts, budgets, and other documents directly from their email, without needing to login to any third party tools.
The Challenge
All too often, approval requests require significant time and energy investment.
There’s a link to some external platform followed by login prompts, forgotten passwords, maybe even the dreaded request to “create an account.” Suddenly there are multiple tabs open just for someone to click “yes” to something they already decided on. It’s not a big task, it’s just an annoying one, and somehow it steals 20 minutes of your day.
The Solution
To eliminate delays and make approvals effortless for both senders and decision-makers, spot-nik created an end-to-end solution in the SuperMail app. Instead of sending static attachments combined with external approval links, SuperMail delivers a fully interactive email that includes the project details along with built-in action buttons such as Approve, Reject, or Request Changes right inside the email body.
With SuperMail, approvers no longer need to log into monday.com or open external tools. A single click records their decision and updates the status directly on the right monday.com item.
As an added advantage, SuperMail Tracking allows senders to see if and when the email was opened. This visibility helps teams understand engagement, time follow-ups appropriately, and avoid unnecessary guesswork in an already stressful process.
By keeping the entire approval process inside email and syncing every action back to monday.com, SuperMail removes friction, creates momentum, and ensures decisions don’t get stuck behind logins and lost attachments.
Build Your Approval Process with SuperMail
Setting up an approval process with SuperMail takes just a few minutes and once it’s live, your entire approval flow will run smoothly inside monday.com.
The process starts right from your board. Open SuperMail and draft your approval request. It can be written directly in the SuperMail editor, pasted in your existing message, or drafted by SuperMail AI to generate a clear, polished email in seconds. Depending on your workflow, you can attach the relevant contract, creative, or document, or simply include a link for review.
Next, add a Change Status column to your board’s main table to reflect outcomes such as Approved or Rejected.
Finally, set up automations based on each status change, including notifications, contract generations, moving the draft to a new department, and anything you need to keep the flow moving automatically. The result is faster approvals, fewer manual steps, and a complete, transparent record of every decision.
Need help setting up approval buttons or custom email templates? Check our SuperMail Setup Guide or contact support anytime – we’re here to help.
