SuperForm Sub-items Tutorial

4 minute(s)

With SuperForm, you can create, edit, and manage sub-items directly from forms without ever needing to open your monday.com boards.

Sub-items let you collect and display structured data under a single parent item. For example, in an order form, each submission represents a customer order (which creates an item in the board), and each product in that order generates a sub-item.

Use Case: Customer Order Form

Let’s start with a practical example.

Your form collects standard order details including customer name, address, email, and phone number.

It also collects order details which can be nested comfortably as subitems under the customer’s item.

Each sub-item can include its own fields, such as Product Name, Price, Quantity, and Total Price.

When the form is submitted, SuperForm automatically creates the item and its associated sub-items on your board.

Sub-item Configuration

Sub-items appear as a dedicated Sub-Form inside SuperForm. You can configure them in two ways:

1. Click on sub-items in the main section of the SuperForm editor
   
2. In the right-side form editor
   

In both places, you can:

• Show or hide the sub-Items section
  
• Mark sub-items as Required, so that, for example, orders cannot be submitted without adding products to the order
  
• Allow or restrict creating, editing, or deleting sub-item

• Note: Within the sub-item section, you can edit the fields exactly as you would on the item level including using conditional logic and fetch information from other boards
  

Advanced Options with Update Forms

SuperForm’s Update Forms take sub-items even further.

If your board tracks product delivery statuses, you can send a confirmation email with a link to an Update Form after submission.

Customers can then check or update their product’s delivery status directly.

You can even filter sub-items in Update Forms — for example, showing only items where Delivery Status = Pending, so users only see relevant products.

Conditional Sub-Items

Another useful SuperForm feature is the ability to make sub-items appear only when they’re relevant.

For example:
In our order form example, your SuperForm might display only the products that are labeled as “In Stock,” while out of stock items will be hidden from the form.

This keeps your form clean and tailored both to your users’ needs and your team’s workflows.

Table vs. List View

SuperForm lets you choose how sub-items appear in the form. Use the List-Table toggle to confirm your preferences.

• Table View – perfect for structured data like product lists
  

List View – best for longer forms or when sub-items include many fields

• Pro-tip: If you have more than five or six columns, List View usually provides a better user experience.
  

You can also customize:

• The Add Sub-Item button text (for example, it can say “Add Product”)
  
• The sub-item name field, so each sub-item displays a recognizable name (like the product name from a connected catalog board)

Field Configuration and Inherited Data

Inside the sub-items section, each field can be customized just as you would customize item-level fields.

Typical sub-item fields might include Product Name, Quantity, Price, and Subtotal. There’s also an Inherit from Parent option. This lets you automatically pull data from the main item into each sub-item. For example, inheriting the Customer Name or Order ID so every product stays linked to its parent order.

Controlling Edit Permissions

With SuperForm, you have full control over which sub-item fields users can modify in update forms.

For example:

• Allow updates to Quantity or Delivery Date
  
• Restrict edits to Price or Product Name
  

This ensures your forms stay consistent while still giving users flexibility to manage key information.

Sub-item permissions can be configured in the Restrictions tab of the SuperForm editor. For full instructions, click here.

Summary

Sub-items in SuperForm aren’t just another data layer. They let you build fully connected forms that collect, display, and update detailed information in one place.

From order forms and project trackers to service requests and inventories, sub-items make your workflows in monday.com more dynamic, flexible, and powerful, while keeping every data point exactly where you want it.